Who submits an Annual Resident Report?
Residents and Program Directors in a program NOT closed with the AOA are required to submit the Annual Resident Report. Approval and/or Program Complete status cannot be delivered to the AOA or AOBS without the submission of both the Resident and Program Directors Annual Resident Report.
When are Annual Resident Reports Due?
- Submissions for the Fall RESC Meeting review of the Annual Resident Reports begin following the submission period deadline (July 16).
fee. The annual review of residency training is a member benefit. Non-members of the applicable training year will be assessed a $300.00 processing fee for the review of an annual resident report. All fees can be paid online through your www.facos.org account.
- Submissions for the Spring RESC Meeting review of the Annual Resident Reports begin on December 15th and are due by January 30th; the winter review is for off-cycle and deferred trainees only.
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Trainees
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Program Directors
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All Residents and Fellows in training at a program NOT closed with the AOA are required to submit the Resident Evaluation of the Program Form. This form is to be completed online, paper forms are not accepted. The Resident Evaluation of the Program Form must be completed in full, which includes attaching a copy of your operative log and outlining your scholarly activity.
The Resident Evaluation of the Program form is due by July 16th. Forms submitted after the July 16 deadline will be assessed a $250.00 late fee. Incomplete submissions will be assessed a $250.00 late fee.
The annual review of residency training is a member benefit. Non-members of the applicable training year will be assessed a $300.00 processing fee for the review of an annual resident report. All fees can be paid online through your www.facos.org account.
All outstanding fees must be paid to receive the results of your Annual Resident Report. Delay in the submission of the Resident Evaluation of the Program form and/or payment of any applicable fees can cause delay in board eligibility.
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All Program Directors in programs NOT closed with the AOA are required to submit the Single Accreditation Annual Program Report. This report must be completed online and include the Program Directors Resident Evaluation Checklist attachment. The checklist evaluation must include each trainee in your program, OGME 2-8.
The completed Report is due July 16th. Delay in submission of the report may affect a trainees board eligibility and/or the accreditation status of a program.
The program is required to maintain copies of all Annual Report forms completed by the Program Director, as well as, a signed copy of the resident’s scholarly activity documentation, a signed copy of the resident operative log, and the Program Directors Evaluation of the Resident form.
The Program Directors Evaluation of the Resident form is not the same form as the Resident Evaluation Checklist and is not submitted to the ACOS unless a resident is rated 2 or below. However, this form is required to be maintained at the program for each trainee, OGME 2-8. The RESC reserves the right to request periodic reviews of the Program Directors Evaluation of the Resident form and all other material required to be maintained by the program.
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Resident Operative Report
Residents must attach a copy of their electronic Operative Log (segregated totals) to their Resident Evaluation of the Program form. Segregated totals must reflect adequate scope, volume, and variety of procedures as defined in SECTION V BY THE AOA/ACOS BASIC STANDARDS FOR RESIDENCY TRAINING IN SURGERY AND SURGICAL SUBSPECIALTIES. Additionally, a copy of the operative report must be signed by both the resident and program director to verify that the information reported is accurate. The signed copy of the form must be maintained by the program.
To attach the operative report to the Resident Evaluation of the Program form. Residents should download a PDF file and submit the correct operative report based on the system used for their OGME training level and the applicable training year.
- If using the ACOS Op-Log System, please submit the "Resident Operative" report
- If using the ACGME Op-Log System, please submit the "Experience by Role" report
- Graduating Residents using the ACGME op-log System, please submit the "Experience by Year" report
For questions or help with the ACOS and/or ACGME Op-Log System please contact, the Operative Log Help Desk at 312.755.5000 or email at [email protected].
ACCESS TO THE ACOS OP-LOG SYSTEM or HTTP://WWW.OPLOG.ORG/
ACOS PROGRAM DIRECTOR ADMINISTRATIVE MANUAL FOR THE OPERATIVE LOG SYSTEM
Scholarly Activity
Annually, each resident is expected to complete a scholarly project of their choice in one of the following four areas.
- Clinical Research
- Community-Based Efforts
- Medical Education Quality Initiatives
- Practice Improvement Outcome
When submitting the Annual Report form, the resident must provide a narrative describing their scholarly activity and must include, the title, type of activity, purpose, methods, results, conclusion and the residents’ role.
Before the resident begins the project, the program director must approve of the resident’s selection. Examples and general guidelines are listed in the AOA/ACOS BASIC STANDARDS FOR RESIDENCY TRAINING IN SURGERY AND SURGICAL SUBSPECIALTIES, APPENDIX FIVE.
Program directors need to be kept informed of the status of the resident’s projects in order to provide a narrative and evaluation of the scholarly activity, which is in included in the Program Director’s Annual Resident Evaluation Report. It is recommended that reviews be done on at least a quarterly basis. It is imperative that written documentation of all aspects of the resident’s scholarly projects be maintained in the resident file.
If you need help accessing your WWW.FACOS.ORG account, please contact [email protected] or 800.888.1312.