Annual Resident Reports

To monitor the educational progress of residents and programs, the American College of Osteopathic Surgeons requires the submission of Annual Resident Reports. Annual Resident Reports are required for each training year, OGME 2-8, and are reviewed by the Resident Evaluation and Standards Committee (RESC). Submissions of the Annual Resident Reports begin on May 15th. Annual Resident Reports are due by June 30th. Components of the Annual Resident Report include submissions from both the resident and program director.

Residents

Residents and Fellows in training are required to submit the Resident Evaluation of the Program Form. This form is to be completed online, through the ACOS member community, iCohere. Paper forms are not accepted. The Resident Evaluation of the Program Form must be completed in full, which includes attaching a copy of your operative log and outlining your scholarly activity.

The Resident Evaluation of the Program form is available by logging in here.

The Resident Evaluation of the Program form is due by June 30th. Forms submitted after the June 30 deadline will be assessed a $250.00 late fee. Incomplete submissions, will be assessed a $250.00 late fee. The annual review of residency training is a member benefit. Non-members of the applicable training year will be assessed a $300.00 processing fee for the review of an annual resident report. All fees can be paid online through your
www.facos.org account.

All outstanding fees must be paid to receive the results of your Annual Resident Report. Delay in the submission of the Resident Evaluation of the Program form and/or payment of any applicable fees can cause delay in board eligibility.


Program Directors

Program Directors are required to submit 3 documents which will comprise the Annual Resident Report. The forms are to be completed online, through the ACOS member community, iCohere. Paper forms are not accepted. The forms must be completed in full for each applicable resident, OGME 2-8. All Annual Resident Report forms are due by June 30th. Delay in submission of the Annual Resident Report may affect resident board eligibility and/or accreditation status of a program.

Annual Report Forms to be completed by the Program Director includes:

  1. Program Directors Annual Evaluation of the Program
  2. Program Directors Checklist of the Resident
  3. Program Directors Statement of Resident Completion (required for graduating residents only)

Annual report forms are available by logging in here.

The program is required to maintain, copies of all Annual Report forms completed by the Program Director, a signed copy of the resident’s scholarly activity documentation, a signed copy of the resident operative log, and the Program Directors Evaluation of the Resident form. The Program Directors Evaluation of the Resident form is not submitted to the ACOS but is required and must be maintained by program.  The RESC reserves the right to request periodic reviews of the Program Directors Evaluation of the Resident form and all other material required to be maintained by the program.

Download a copy of the Program Directors Evaluation of the Resident form. All other Annual Report forms must be submitted electronically and are available by logging in here.


Single Accreditation and ACOS Annual Resident Reports

ACGME and the AOA/ACOS have parallel standards, in an effort to assist in the transition to Single Accreditation; the ACOS/RESC will no longer require programs that achieved ACGME Initial Accreditation to submit the traditional Annual Resident Report.

Programs with Initial Accreditation and are not closed with the AOA are now required to submit the Single Accreditation Annual Resident Report form, found online in the ACOS Member Community, iCohere.

Traditional Annual Resident Reports are still required for:

  • Programs not applied for ACGME accreditation.
  • Programs with ACGME pre-accreditation.
  • Programs with ACGME continued pre-accreditation.

ACOS Annual Resident Reports are not required for programs that achieved ACGME Initial Accreditation and are closed with the AOA. ACOS will no longer issue approval/program complete status for programs closed with the AOA.

Program Directors, in programs with ACGME Initial Accreditation not closed with the AOA, will need to complete the Single Accreditation Annual Resident Report form, this form is for program directors only. Residents and fellows in training in an ACGME Initial Accredited program not closed with the AOA are still required to submit the Resident Evaluation of the Program form and are subject to any appropriate fees.  Submission of the reports for both program director and trainee are due no later than June 30th.  The reports can be found in the ACOS Member Community, iCohere.


Resident Operative Report

Residents must attach a copy of their electronic Operative Log (segregated totals) to their Resident Evaluation of the Program form. Segregated totals must reflect adequate scope, volume, and variety of procedures as defined in SECTION V by the AOA/ACOS Basic Standards for Residency Training in Surgery and Surgical Subspecialties. Additionally, a copy of the operative report must be signed by both the resident and program director to verify that the information reported is accurate. The signed copy of the form must be maintained by the program.

To attach the operative report to the Resident Evaluation of the Program form. Residents should download a PDF file and submit the correct operative report based on the system used for their OGME training level and the applicable training year.

  • If using the ACOS Op-Log System, please submit the "Resident Operative" report
  • If using the ACGME Op-Log System, please submit the "Experience by Role" report
  • Graduating Residents using the ACGME op-log System, please submit the "Experience by Year" report

For questions or help with the ACOS and/or ACGME Op-Log System please contact, the Operative Log Help Desk at 312.755.5000 or email at oplog@acgme.org.

Access to the ACOS Op-Log System or http://www.oplog.org/ 

ACOS Program Director Administrative Manual for the Operative Log System

ACOS Resident Manual for the Operative Log System


Scholarly Activity

Annually, each resident is expected to complete a scholarly project of their choice in one of the following four areas.

  1. Clinical Research
    1. Scientific Research Paper
    2. Poster Presentation
  2. Community-Based Efforts
    1. Quality Improvement Programs
    2. Community Education
    3. Community Service
  3. Medical Education Quality Initiatives
  4. Practice Improvement Outcome

When submitting the Annual Report form, the resident must provide a narrative describing their scholarly activity and must include, the title, type of activity, purpose, methods, results, conclusion and the residents’ role.

Before the resident begins the project, the program director must approve of the resident’s selection.  Examples and general guidelines are listed in the AOA/ACOS Basic Standards for Residency Training in Surgery and Surgical Subspecialties, APPENDIX FIVE.

Program directors need to be kept informed of the status of the resident’s projects in order to provide a narrative and evaluation of the scholarly activity, which is in included in the Program Director’s Annual Resident Evaluation Report. It is recommended that reviews be done on at least a quarterly basis.  It is imperative that written documentation of all aspects of the resident’s scholarly projects be maintained in the resident file.


Residents and Program Directors must use the iCohere Member Community to submit the Annual Resident Report. If you need help accessing your www.facos.org account please contact info@facos.org or 800.888.1312.